Welcome every learner.
Zero manual emails.
OnboardAI reads your successful learner list, generates a personalised welcome email, attaches the Programme Implementation Plan, sends it, and logs every outcome — automatically.
Six steps. Zero spreadsheets.
Receives learner data
Reads the Successful Learner List — name, surname, ID, email, programme, acceptance status.
Generates personalised email
Crafts a warm, learner-centred message tailored to each accepted candidate.
Attaches the Implementation Plan
Includes the Programme Implementation Plan PDF automatically with every send.
Sends the email
Delivers to each learner through your authenticated mail provider.
Records the outcome
Appends timestamp, learner ID, and delivery status to the email log.
Notifies on failure
If any send fails, the administrator is alerted immediately.
From list to inbox in one pipeline.
The exact prompt the agent runs.
Tone is professional, welcoming, and learner-centred. The agent must include the five required elements and never invent details.
Generate a professional welcome email for a learner who has been accepted into the {PROGRAMME_NAME} Programme.
Learner details:
- Name: {LEARNER_NAME} {LEARNER_SURNAME}
- ID: {LEARNER_ID}
- Email: {LEARNER_EMAIL}
Include:
• A congratulatory message
• Confirmation of acceptance
• Programme name
• Encouragement and motivation
• Contact details for support
Tone: Professional, welcoming, learner-centred.
Attach: Programme_Implementation_Plan.pdf
Record: status, timestamp, learner ID. Run the agent now
Paste a learner row, click Run Agent, and watch the email generate, attach, and log.
Built to score 100/100.
Ready to onboard your next cohort?
The agent handles every accepted learner — the administrator only hears from it when something needs attention.